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Privacy Policy

Last Updated: September 15, 202

We care about data privacy and security. ZQR has duly complied with the registration requirements of the Data Privacy Act of 2012 and its Implementing Rules and Regulations, and all related issuances.

Introduction

ZQR is committed to protecting the privacy and security of your personal data. This Data Privacy Policy outlines our practices in compliance with the General Data Protection Regulation (GDPR) and the Philippine Data Privacy Laws (Republic Act No. 10173), collectively referred to as the "Privacy Laws."

This Data Privacy Policy lays down the manner by which ZQR (hereinafter referred as “the Company”) collects and processes your personal information when you access www.zqrdocs.com, hereinafter referred to as “the Site”.

Please read this policy carefully to understand your rights and how we handle your data.

Definitions

  1. "Personal Data" refers to any information relating to an identified or identifiable natural person.

  2. "Processing" means any operation or set of operations performed on personal data, such as collection, recording, organization, structuring, storage, adaptation, alteration, retrieval, consultation, use, disclosure, dissemination, alignment, combination, restriction, erasure, or destruction.

  3. "Data Subject" is the individual to whom personal data relates.

  4. "Consent" means any freely given, specific, informed, and unambiguous indication of the data subject's wishes by which he or she, by a statement or by a clear affirmative action, signifies agreement to the processing of personal data

Definitions

We collect personal data only for lawful and legitimate purposes. The types of personal data we may collect include but are not limited to:

  • "Personal Data" refers to any information relating to an identified or identifiable natural person.

  • "Processing" means any operation or set of operations performed on personal data, such as collection, recording, organization, structuring, storage, adaptation, alteration, retrieval, consultation, use, disclosure, dissemination, alignment, combination, restriction, erasure, or destruction.

  • "Data Subject" is the individual to whom personal data relates.

  • "Consent" means any freely given, specific, informed, and unambiguous indication of the data subject's wishes by which he or she, by a statement or by a clear affirmative action, signifies agreement to the processing of personal data

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We collect personal data directly from you, through our platform, where applicable and lawful. You have the right to refuse to provide certain personal data, but this may limit your ability to access or use certain features of the platform.

Purposes of Processing

We process personal data for the following purposes:

  •  To provide and maintain the platform.

  •  To communicate with you, respond to inquiries, and provide customer support.

  •  To personalize and improve your experience with the platform.

  •  To process payments and manage financial transactions.

  •  To comply with legal obligations.

  •  To send promotional and marketing materials with your consent.

  •  To protect the security and integrity of our platform.

Legal Basis for Processing

We process personal data based on one or more of the following legal bases:

  •  Consent: When you provide explicit consent for processing your personal data.

  •  Contractual Necessity: When processing is necessary to fulfill a contract with you.

  •  Legal Obligation: When processing is required to comply with applicable laws.

  •  Legitimate Interests: When processing is based on our legitimate interests, and it does not override your fundamental rights and interests.

Data Sharing and Disclosure

We may share your personal data with the following parties:

  •  Service Providers: Third-party service providers who assist us in delivering our software and services.

  •  Legal Authorities: To comply with legal obligations or respond to lawful requests.

  •  Business Partners: With your consent, we may share data with business partners for marketing and promotional purposes.

  •  Affiliates: We may share data with our affiliated companies for business and operational purposes.

We do not sell your personal data to third parties.

Data Security

We implement technical and organizational measures to protect your personal data from unauthorized access, disclosure, alteration, and destruction. However, no method of transmission or storage is 100% secure, and we cannot guarantee absolute security.

Data Subject Rights

As a data subject, you have certain rights under the Privacy Laws, including:

  •  Right to Access: You can request access to your personal data and information about its processing.

  •  Right to Rectification: You can request the correction of inaccurate personal data.

  •  Right to Erasure: You can request the deletion of your personal data, subject to legal limitations.

  •  Right to Restriction: You can request the restriction of processing under certain circumstances.

  •  Right to Data Portability: You can request your data in a structured, commonly used format.

  •  Right to Object: You can object to certain types of processing, such as direct marketing.

  •  Right to Withdraw Consent: If processing is based on consent, you can withdraw it at any time.

For privacy requests and concerns, please refer to the Contact Information below.

Data Retention

We retain personal data for as long as necessary to fulfill the purposes outlined in this policy or as required by law. The retention period may vary depending on the type of data and its intended use.

International Data Transfers

Please be advised that the Site is hosted in Singapore. If you access the Site or the platform’s offerings from any other region of the world with laws or other requirements governing personal data collection, use, or disclosure that differ from applicable laws in Singapore, then through your continued use of the Site, you are transferring your data to Singapore, and you expressly consent to have your data transferred to and processed in Singapore.

We may transfer your personal data outside the European Economic Area (EEA) and the Philippines to third parties or service providers. When we do so, we ensure adequate safeguards to protect your data, such as contractual agreements or relying on data protection laws.

Changes to this Policy

We reserve the right to amend this Privacy Policy from time to time to reflect changing legal requirements or our processing practices. Any such changes will be posted on this website and will be effective upon posting.

Contact Information

Privacy requests and concerns involving the use of the Site shall be made through a formal letter stating clearly the purpose/s of the request or the circumstances relating to the concern.

The requests and concerns shall be addressed to:

Data Protection Officer

dataprivacy@zqrdocs.com

We are under no obligation to disclose or share any information or document to a requesting party unless compelled by law, lawful order of the court or regulatory authorities.

For any compelled disclosure, we shall strive to provide you with notice of such compelled disclosure (to the extent legally permitted). We are not obligated to assist you in preventing or contesting the disclosure.

Compliance with Laws

This Data Privacy Policy is intended to comply with the GDPR and the Philippine Data Privacy Laws. In case of any inconsistency between this policy and applicable laws, the latter shall prevail.

Date: September 15, 2023

By using our platform and services, you acknowledge that you have read, understood, and agree to the terms of this Data Privacy Policy.

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